Bookkeeper/Office Manager

Position Summary:

We are looking for an experienced and detail-oriented Bookkeeper who can get our books in order, maintain accurate financial records, and prepare reports that help guide business decisions. You’ll work directly with the agency owner to help track income/expenses, prepare financial statements, identify areas of improvement, and keep our QuickBooks account up to date. Ideally, this person will also support basic office management duties as the agency grows.

Responsibilities:

Bookkeeping & Financial Management

• Clean up and organize bookkeeping data
• Maintain up-to-date and accurate records using QuickBooks Online
• Reconcile bank and credit card accounts monthly
• Track agency revenue streams and categorize expenses
• Manage vendor and contractor payments (as needed)
• Prepare monthly, quarterly, and annual financial statements
• Generate profit & loss reports, balance sheets, and cash flow statements
• Assist with budget planning and forecasting
• Help identify financial inefficiencies and suggest areas for improvement
• Coordinate with CPA for tax season prep

Office/Operations Support (as needed)

• Maintain digital filing systems for financial and operational documents
• Assist with invoice creation or payment tracking (optional if using a system)
• Recommend operational tools or automations to improve efficiency
• Provide occasional administrative support for agency operations

Qualifications:

• Minimum 2–3 years of bookkeeping experience
• Proficient in QuickBooks Online (required)
• Strong understanding of bookkeeping best practices
• Experience preparing financial statements and analyzing reports
• Comfortable communicating financial insights to a small business owner
• Highly organized, trustworthy, and detail-oriented
• Ability to maintain confidentiality and meet deadlines

Bonus Skills (Not Required but a Plus):

• Experience working with service-based businesses
• Familiarity with payroll systems or contractor payments
• Understanding of small business operations or HR processes
• Background in working with nanny agencies or family services (a huge plus!)

Position Type & Compensation:

• Part-time (estimated 5–10 hours/week to start, flexible)
• Remote
• Competitive hourly rate based on experience
• Includes access to free agency services, such as on-call babysitting or overnight newborn care, as a benefit of working with our team

If you are a proactive individual with a passion for organization and finance, we encourage you to apply for this exciting opportunity to contribute to our team as an Office Manager.

Job Types: Part-time, Contract

Pay: $20.50 - $23.50 per hour

Expected hours: 5 – 12 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday

Work Location: Remote