Payroll Assistant

Job Title: Payroll Assistant

Location: USO-Shared Services Center

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 288044

About Us

The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Job Summary

The Payroll Assistant works under general supervision and focuses on learning USG payroll systems, quality assurance tasks, issue resolutions, assisting with client implementations, and other special projects. Assistance is provided to help set schedules and provide reports to management as well as other planning and coordination efforts with Payroll. This position supports the Shared Services Center in providing efficient and effective services to the institutions of the University System of Georgia.

Responsibilities

• Provide administrative support for payroll administration team.
• Process, support, and maintain reports related to payroll administration.
• Prepares and coordinates data for audits and legal compliance.
• Research institution and employee issues and resolve problems in an effective and timely manner.
• Work with payroll and other departments to maintain data integrity and to ensure timely and accurate payroll processing.
• Assists with the day-to-day administration issues
• Provide accurate and up-to-date communication materials
• Facilitate meetings and assist with presentations
• Works with manager to create tools for payroll
• Provide output data and reporting upon request
• Serve as backup to Payroll Team as needed
• Performs other duties or special projects as assigned
  
  

Required Qualifications

This position requires a bachelor's degree and one year of Payroll

Administration experience, or any equivalent combination of education,

experience, and training which provides the necessary knowledge and

skills.

• Day and overnight travel from headquarters may be required occasionally
• Occasional overtime will be required
• Must have a valid GA Driver's License
• Light physical exertion may be required
  
  

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.